Friday, 26 September 2008

Searching the British Library catalogue through EndNote

If you want to enter references from the British Library catalogue into your EndNote library, you can do so directly through EndNote's online search. Simply follow the steps below.

  • In EndNote go to Tools > Online Search > New Search…
  • Select British Library from the connection file list and click Choose.
  • Enter a search in the online search box, then click on Search.
    (Note: you can choose to just search a particular field using the options under Any Field.)
  • Select how many of the references you would like to put into your EndNote library, then click OK.
  • Close the search window.
  • Select the references you want to add to your EndNote library by holding down the Control key and clicking on them.
  • Click on Copy Selected to and choose your EndNote library.
  • The selected references will be added to your library.

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Tuesday, 23 September 2008

Formatting author names

If you enter an author name such as de Bruges, Lewis into your EndNote library you may find that when you insert the reference into a Word document it is not correctly listed in the 'B' section of your list of references, but instead is placed under 'D'. You can solve this by following the instructions below:
  1. In EndNote go to Edit > Preferences...
  2. Select Sorting from the menu on the left
  3. In the Author Field box type de
  4. Then click on Add
  5. Click on OK
When you update the list of references in your Word document the author should now appear in the correct place.

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Friday, 19 September 2008

UPDATE: Remote Desktop Connection update to Word

IT Services have successfully moved the staff thin client service ( over to Microsoft Office 2007.

All access to EndNote for staff and students, both on and off-campus, should now be with Word 2007.

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Monday, 15 September 2008

Remote Desktop Connection update to Word

The student thin client service ( has now been updated to Microsoft Office 2007. If you login to the Remote Desktop Connection to use EndNote from off-campus you will now be working with Word 2007.

Note: The staff thin client service ( is currently still running Microsoft Office 2003, but should be updated to Office 2007 shortly.

Instructions for using EndNote with Word 2007 and Word 2003 can be found on the Library's EndNote webpages

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Friday, 12 September 2008

Updates to EndNote at Coventry

IT Services have now updated EndNote on the University network. A number of database filters which were causing problems, such as ASSIA, should now import references into EndNote accurately, without you having to ‘tidy’ them up.

The connection file for the Library catalogue has also been re-activated which means that you can search the catalogue from within EndNote and export references directly into your EndNote library.

Note: Full instructions for this can be found in the Advanced workbook (Task 3.1) on the Library's EndNote webpages

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Tuesday, 9 September 2008

Working as a group with EndNote

Writing about webpage

The University of Queensland Australia have produced some useful instructions for working collaboratively with EndNote. These will be particularly useful if you are a member of a university research group, or if you are working on a joint paper with another author.

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Thursday, 4 September 2008

Creating an automatic table of contents in Word

If you want to create an automatic table of contents (or use the indexing feature) in a Word document that has EndNote references, you need to make sure that you remove the field codes and convert the document to plain text first, otherwise the formatting of your references will be affected.

Make sure that you have inserted all the citations that you need and that your list of references is formatted correctly, then save your document as normal.

In Word 2007
Select the EndNote menu tab, then click on the arrow to the right of the Convert Citations and Bibliography option and select Convert to Plain Text.

In Word 2003
Click on the Remove Field Codes icon in the EndNote toolbar (sixth from the right).

A new version of your document will be created. You can then use the automatic table of contents function in this new document.

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Monday, 1 September 2008

Author names appearing in red

If you are entering a reference into EndNote manually and add a new author to your database it will appear in red. This does not mean that you have entered it wrongly, it simply highlights that this is the first time you have used this author.
When you enter an author for a second or third time the text will appear in black and EndNote’s auto-complete function will save you having to type it in again in full.

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