Secondary references

If you want to add a secondary reference to a Word document in the format
(Smith 2004 in Brown 2008)
simply follow the steps below:

• Insert the reference to Brown 2008 in the normal way
• Click on the citation to highlight it and select the Edit Citations option from the EndNote toolbar
• In the Prefix box add the text Smith 2004 in
  Click on OK

Your citation will now display in Word as
(Smith 2004 in Brown 2008)

Note: If you do not use Smith 2004 elsewhere in your document then you may need to add it to your list of references manually.

Formatting author names

If you enter an author name such as de Bruges, Lewis into your EndNote library you may find that when you insert the reference into a Word document it is not correctly listed in the 'B' section of your list of references, but instead is placed under 'D'. You can solve this by following the instructions below:

1. In EndNote go to Edit > Preferences...
2. Select Sorting from the menu on the left
3. In the Author Field box type de
4. Then click on Add
5. Click on OK

When you update the list of references in your Word document the author should now appear in the correct place.

Using EndNote with Microsoft Office 2007

You may be aware that IT Services are currently working to install Microsoft Office 2007 across the University network. This will result in some changes to the way EndNote works in Word. The most obvious difference is the way that the toolbar displays.

A workbook is now available from the Library's EndNote webpages which will show you how to use the main features of EndNote in Word 2007.

Entering a company name as an author

If you enter a company name which has a comma in it as an author in EndNote you may find that it does not display properly when you come to format your list of references.

E.g. American Advertising Federation, Inc. will display as American Advertising Federation, I.

In order to get round this problem you simply need to add an extra comma in the EndNote author field, as below:

American Advertising Federation,, Inc.

This double comma will now make the reference display correctly in your list of references.

Creating one bibliography from several chapters with individual lists of references

If you are writing a dissertation you may need to include a list of references at the end of each chapter and then create a complete bibliography to put at the end of your work. To do this follow the steps below:

• Write each chapter in a separate Word document and insert your references from EndNote as normal, to create a list of references at the end of the chapter
• In EndNote go to Tools > Format Paper > Format Paper…
• Select the first chapter of your dissertation and click Open
• Choose Scan Next and open each of the remaining chapters in order
• Select the output style that you want to use
• Click Format

EndNote will make a formatted copy of each document and put a complete bibliography at the end of the last chapter.