When should I use the 'electronic article' reference type?

In EndNote there are reference types for both journal article and electronic article. When you export references into EndNote from the electronic databases they will display as journal articles. This means when you format them in Coventry Harvard Style they will not display a URL for the article, even though you accessed them online and there is a URL in the EndNote record.

These references are not wrong. Most articles available in the electronic databases are simply PDF versions of the printed journal. This means they are an exact copy of the print journal, so it is fine to reference them as a print journal article, without the URL.

Note: There are a small number of journals which are only made available electroncially and these would need to be entered into EndNote as an 'electronic article' in order to display the URL and Access Date fields. Usually these journals will be displayed in html format on their own website and will not have PDFs of the articles available.

Adding an access date to lots of records at the same time

For some references in Coventry University Harvard style (e.g. web pages and electronic journal articles) you need to give the date on which you accessed them. Instead of having to go into each record separately to add an access date you can add the same date to lots of references at the same time.

Note: EndNote will ‘edit’ all of the records currently visible on the screen. You may have to use the Search References option to only display the references that you want to change.

• Click on References > Change and Move Fields
• Under Change Fields select which field you want to alter using the drop down menu for the box In: e.g. Access Date
• Enter the date that you viewed the articles in the text box on the right, then click on OK

A message will appear to confirm how many references are going to be altered.

Checking access to full text journal articles

It is possible to set up EndNote so that it can check if we have access to a journal article electronically. To turn this function on, follow the steps below.

• Within EndNote go to Edit > Preferences…
• From the menu on the left select URLs & Links
• Tick the box next to Enable OpenURL
• In the box OpenUrl Path replace the existing URL with http://193.61.107.24:9003/coventry
• Click OK
• Select one of the journal references in your library by clicking on it
• Right click and from the menu select URL > OpenURL Link
• An SFX window will open to tell you if we have access to the article electronically. If we do, simply follow the links in the usual way.
  

Note: This feature will only check electronic journals, it will not check whether books or printed journals are available.