Updates to EndNote

An update to the EndNote software has now been carried out on the main University network and will shortly be released on the Thin Client Remote Desktop Connection.
The main changes are as follows:

• You can now create up to 500 groups in your EndNote library
• Any URLs in the preview display of the reference are clickable
• The import filters for the CSA databases (e.g. ASSIA, ANTE, LLBA) now work correctly
• The CU Harvard style has been updated
• You can now search the Library Catalogue from within EndNote using the Online Search feature

The next few posts on the blog will focus on some of these new features.

Using Track Changes in Word

It is best to avoid using the Track Changes feature in Word if you are using EndNote to format references, otherwise the programs will run increasingly slowly and may eventually crash.
If you need to use Track Changes to alter the main text, make sure you do not make any changes to your citations/references until you have turned it off again.

Saving an EndNote library to a new location

If you want to save your EndNote library to a new location (e.g. a USB stick) it is best to use Windows Explorer. You will need to remember to copy across both the .enl file and the .data folder for your library (both will have the same file name).

Note: If you use the File>Copy Library command within EndNote to make a copy of your library you will lose any groups that you have created.

Adding an access date to lots of records at the same time

For some references in Coventry University Harvard style (e.g. web pages and electronic journal articles) you need to give the date on which you accessed them. Instead of having to go into each record separately to add an access date you can add the same date to lots of references at the same time.

Note: EndNote will ‘edit’ all of the records currently visible on the screen. You may have to use the Search References option to only display the references that you want to change.

• Click on References > Change and Move Fields
• Under Change Fields select which field you want to alter using the drop down menu for the box In: e.g. Access Date
• Enter the date that you viewed the articles in the text box on the right, then click on OK

A message will appear to confirm how many references are going to be altered.

Changing the style of your references in Word

The easiest way to change the format of your references in Word is to use the Format Bibliography icon from the EndNote toolbar. Select Browse... and click on the field heading Name to sort the styles alphabetically. Choose the style you want to use and click on OK.