Engineering Village II: exporting references into EndNote

If you use the databases Compendes or Inspec through Engineering Village II and want to export references into your EndNote library, simply follow the steps below:

• Carry out your search as normal
• Mark the references that you want to put into EndNote using the tick box to the left of the record
• Click on the Download option at the top of the screen (just above the search results)
• Select the RIS, EndNote, ProCite, Reference Manager option and click on Download
• Click on Open from the File Download box
• Select your EndNote Library and click Open

The references will now be added to your EndNote Library.

Wiley InterScience: exporting references into EndNote

If you find a journal article through the Wiley InterScience journal service and want to put it into your EndNote library, simply follow the steps below:

• Search for the journal articles as normal
• Click in the Select box to the left of the references that you are interested in
• Scroll to the bottom of the screen and click on Download Selected Citations
• Under Format choose EndNote
• Click on Go
• From the File Download box select Open
• Choose your EndNote library and click Open

Your references will be added to your EndNote library

SwetsWise Journals: importing references into EndNote

If you find a journal article through the SwetsWise journal service and want to put it into your EndNote library, simply follow the steps below:

• Search for the journal articles as normal
• Click on the add to filing cabinet option underneath the references that you are interested in
• Click on the Filing Cabinet link at the top of the screen on the right
• Click on download filing cabinet
• Select the information that you want to be included in your references e.g. article title, publication name etc.
• Under default download file type select EndNote
• Click on download
• Select Save from the File Download box
• Save the file in the normal way

In your EndNote library

• Select File > Import...
• Click on Choose File... and find the file that you have just saved
• Under Import Option select Other Filters...
• Find the EndNote Import filter and click on Choose
• Click on Import

Your references will be added to your EndNote library

JSTOR: exporting references into EndNote

If you want to export references from JSTOR into your EndNote library you will have to do them one at a time using the steps below:

• Carry out your search as normal
• Choose which reference you want to export to EndNote and click on the Export this Citation link at the bottom of the record
• Select the EndNote, ProCite, Reference Manager (download RIS file) option
• Click on Open in the File Download box
• Choose your EndNote library and click Open

Your reference will now appear in your EndNote library.

Note: The only way to export multiple references is if you have an individual login for JSTOR.

ProQuest Nursing Journals: exporting references into EndNote

If you want to export references from ProQuest Nursing Journals into your EndNote library simply follow the steps below:

• Carry out your search as normal
• Mark the references you are interested in, using the tick box to the left of the record
• Click on the Export option at the top of the results list
• Click on Export directly to ProCite, EndNote or Reference Manager
• Select your EndNote library from the dialog box and click on Open

Your references will now appear in your EndNote library.

Institute of Physics Archive: importing references

If you want to import references from the Institute of Physics Archive into your EndNote library simply follow the steps below:

Saving the references

• Choose the Search tab towards the top of the screen and carry out your search as normal
• Mark the records that you are interested in, using the tick box on the left
• Scroll down to the Export/Email search result option towards the bottom of the screen
• Under Step 1 choose Selected records
• Under Step 2 choose EndNote
• Under Step 4 choose Disk
• Click on Export Results
• Go to File > Save as and save the file in the normal way. Note: remember to change the Save as type to Text file.

Importing the references

• In your EndNote library select File > Import...
• Click Choose File... and find the file you have just saved, then click Open
• Use the drop down menu under Import Option to select Other Filters...
• Select the EndNote Import filter and click Choose
• Click on Import

The references will now appear in your EndNote library

Science Direct: exporting references into EndNote

If you want to export references from Science Direct into your EndNote library simply follow the steps below:

• Carry out your search in Science Direct as normal
• Mark the references you are interested in, using the tick box on the left of the record
• Click on Export Citations (at the top of the results list)
• Select RIS format (for Reference Manager, ProCite, EndNote)
• Click on Export
• Select your EndNote library from the dialog box and click Open

Your references will now appear in your EndNote library.

Exporting Datamonitor reports from Business Source Premier

If you export Datamonitor reports from Business Source Premier into your EndNote library you may need to tidy them up a bit in order to get them to display properly. Here's how to do it:

• Open up the reference by double-clicking on it from the list in EndNote
• Change the Reference Type to Report (using the drop down menu)
• You will need to add an Author, which in this case will be Datamonitor - make sure you remember to put a comma at the end e.g. Datamonitor,
• Add the Year - you can usually find this from the first page of the report
• Add the City - it makes sense to go with the UK office, so it will be London
• Remove Datamonitor from the Institution field and put it in as the Publisher
• Close the reference down and save the changes.

Your reference should now format correctly.

Using EndNote to search the Library Catalogue

Unfortunately due to the recent upgrade to the Library Catalogue the Online Search option within EndNote is currently not working. We will try to fix this as soon as possible.
In the meantime you can still get references from the Catalogue into your EndNote library by using the Import method:

• Carry out your search as normal and mark the records that you are interested in, using the tick box on the left
• Click on the eMail/Save option towards the top of the screen
• Under Record format select ISI ResearchSoft Tagged Output Format, then click Go
• Click on Save Selected and save the file as a text file.

Importing into EndNote

• In EndNote click on File > Import...
• Click Choose File... and find the file you have just saved
• Under Import Option choose Other filters... and select RefMan RIS, then click Choose
• Click Import

Your references will be imported into your EndNote library.

Cambridge Journals: exporting references into EndNote

If you want to export references from Cambridge Journals into your EndNote library simply follow the steps below:

• Mark the references you are interested in by clicking in the tick box to the right of the record
• Select the Export Citation(s) option towards the top of the screen
• Under Choose file format: select EndNote
• Click on Download at the bottom of the screen
• Select Open from the File Download window

Your references will be exported to your EndNote library.

Entering an author name with post-nominals

If you need to enter an author with post-nomials into your EndNote Library e.g. B. Abrahams, Jnr
you will need to add an extra comma after the initial in the author field in order to make your reference format correctly:
Abrahams, B., Jnr

Format citations in Word

If when you insert a citation into a Word document it displays in curly brackets
e.g. {Smith, 2001 #8}
it just means that the automatic formatting option has been turned off. To turn it back on simply follow the steps below:

• From the EndNote toolbar in Word, click on the Format Bibliography icon (3rd from the left)
• Select the Instant Formatting tab
• Select the Turn On instant formatting option, then click OK.

Your citations should automatically format themselves and any further citations that you add will appear as normal.

Using Track Changes in Word

It is best to avoid using the Track Changes feature in Word if you are using EndNote to format references, otherwise the programs will run increasingly slowly and may eventually crash.
If you need to use Track Changes to alter the main text, make sure you do not make any changes to your citations/references until you have turned it off again.

Changing the style of your references in Word

The easiest way to change the format of your references in Word is to use the Format Bibliography icon from the EndNote toolbar. Select Browse... and click on the field heading Name to sort the styles alphabetically. Choose the style you want to use and click on OK.

Taylor and Francis Journals (Informaworld): Exporting references into EndNote

If you want to export references from any of the Taylor & Francis journals (available through Informaworld) into EndNote simply follow the steps below:

1. Carry out your search as normal.
2. Mark the articles that you want to put into your EndNote library by clicking in the box to the left of the reference.
3. In the grey bar at the top of the article list, under Choose an Action: select Download Citation and click on Go.
4. Under Choose a format: select EndNote Direct Export.
5. Under Choose delivery format: select Download file.
6. Click on Go.
7. From the File Download box click on Open.
8. Select your EndNote library and click Open.

Your references will now appear in your EndNote library.

Sage Journals: exporting references into EndNote

If you want to export references from Sage Journals into EndNote simply follow the steps below:

1. Carry out your search in Sage as normal.
2. Mark the results you are interested in using the Check Item option.
3. Click on Add to My Marked Citations (on the right hand side of the screen).
4. Select the option Email/Download/Save/Print My Marked citations.
5. Click on Go.
6. Select the option EXPORT/DOWNLOAD to Citation Manager.
7. Click on the link for EndNote from the top of the list.
8. Click Open.
9. Select your EndNote library from the dialog box and click Open.

Your references will now appear in your EndNote library.

Importing references from the Cochrane Library

It is now possible to import references from the Cochrane Library into EndNote. Unfortunately however, the correct import filter is not yet available on the general University network.
If you use the Cochrane Library in your research then please email me (H.Perkins@coventry.ac.uk) and I can send you a copy of the filter for you to download to your own PC so that you can import your references into EndNote.

Importing references from PubMed

In order to import references from PubMed into EndNote you need to make sure that you save them in the correct format.

Saving references in PubMed

• Enter your search as normal and mark the references you want to put into EndNote by clicking in the box to the left of the record.
• From the Send to drop down menu select Clipboard.
• Click on the Clipboard tab.
• From the Display drop down menu select MEDLINE.
• Select File from the drop down Send to menu.
• Save the file in the normal way. (Note: if the save dialog box does not appear you may need to turn off pop-up blockers and try again.)

Importing references into EndNote

• Click on File>Import.
• Click Choose file... and find the file you have just saved.
• Under Import option choose PubMed (NLM).
• Click Import.

Your references will be imported into EndNote.

Importing references from the Library Catalogue

In addition to the posting of 10th November, it is now also possible to import references from the Library Catalogue directly into your EndNote desktop library.

Full instructions can be found in the EndNote advanced workbook, task 3.

Importing references from Zetoc

You can import references from Zetoc into EndNote using the following steps:

• Carry out a search as normal and mark the records that you want to put into your EndNote library by clicking in the tick box.
• Click on Download at the top of the screen.
• Under Format choose Short labels.
• Click on Send file and save the file in the normal way.
• In EndNote import the file in the normal way using the Zetoc (MIMAS) filter.